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  1. In each of the following complaint letter templates, we open with a clear and courteous introduction to set the tone for addressing poor service. We begin by establishing the sender's identity, date of writing, and contact information, followed by a polite acknowledgment of the recipient's position or the entity being addressed.

  2. improve on service delivery processes and systems. Citizens also need to be given an opportunity to compliment public servants when they have experienced outstanding service delivery from government so as to assist us in the acknowledgement of outstanding performance and contribute to continuous improvement of services.

  3. A formal complaint letter is a letter that you write to express your dissatisfaction regarding such service failure. The letter typically addresses any form of resentment that might arise from service failure due to buying a product or service.

  4. Complaining about poor service can be frustrating, but writing a well-crafted complaint letter can be an effective way to get your concerns addressed. Here are five steps to help you write a complaint letter that creates an impact. Start with a clear and concise statement of the problem.

  5. With the current pandemic, on-line service delivery has become the most convenient way of responding to people’s needs, especially for the services that may not require personal contact. However, this has also affected poor communities negatively due to the lack of ICT resources.

  6. By following these 5 steps, you can write a letter of complaint for poor service delivery that creates an impact and holds the municipality accountable for its responsibilities. Remember to be polite, factual, and constructive in your approach.

  7. Complaints can vary from poor service delivery regarding communication, response, investigations, police negligence, police misconduct and complaints against the SAPS Management or members and general complaints.